Event Crew vs. Volunteers: Understanding the Difference For a Successful Event

When organising an event, one crucial decision event planners face is whether to rely on event set-up staff or volunteers to bring their vision to life. Both options have their merits, but understanding the differences between event crew and volunteers can help you make an informed choice. As an events company providing staff, we recognise the importance of having professionals dedicated to event set-up. In this blog post, we will explore the distinctions between event set-up staff and volunteers and shed light on why professional staff can be the key to setting up a successful event.


Expertise and Experience

Event crew are trained professionals who specialise in transforming event spaces into captivating environments. They bring a wealth of expertise and experience to the table, having worked on numerous events across different scales and types. Their knowledge allows them to handle complex tasks efficiently, such as equipment setup, lighting and sound installation, stage construction, and décor placement. Volunteers, on the other hand, may lack the specialised skills required for these tasks, leading to potential delays or mistakes during the set-up process.


Reliability and Consistency

Professional event screw can be relied upon to perform their tasks consistently and efficiently. They are committed to the success of your event, and their professionalism ensures they show up on time, are fully prepared, and are ready to tackle any challenges that may arise. Volunteers, while well-intentioned, may have varying levels of commitment, availability, and reliability. Relying solely on volunteers for event set-up can lead to uncertainties and potential gaps in manpower.

Attention to Detail

Event crew have a keen eye for detail and understand how small elements contribute to the overall ambience of an event. They meticulously arrange furniture, decor, signage, and other elements to create a cohesive and visually appealing atmosphere. Volunteers, while enthusiastic, may lack the same level of attention to detail, potentially resulting in inconsistencies in the event setup. Professional staff ensure that every aspect aligns with the event’s theme, creating a seamless and immersive experience for attendees.


Adaptability and Problem-Solving Skills

During event set-up, unexpected challenges can arise. Professional event crew are experienced in handling such situations with adaptability and problem-solving skills. They can quickly assess and address issues related to logistics, technical glitches, or last-minute changes. Volunteers may not possess the same level of expertise or ability to think on their feet, which can lead to delays or compromises in the event setup.

Risk Management and Safety

Ensuring safety is paramount in any event. Professional event crew are well-versed in safety regulations and protocols. They know how to securely handle electrical connections, construct sturdy staging structures, and install equipment safely. Volunteers may not have the same level of knowledge or training in maintaining safety standards, which could pose potential risks during the event.


While volunteers can play a valuable role in supporting events, the distinctions between event crew and volunteers are crucial to consider. By opting for professional event crew, you ensure that your event benefits from their expertise, experience, reliability, attention to detail, adaptability, problem-solving skills, and commitment to safety. These professionals bring a level of consistency and professionalism that can make all the difference in setting up a successful event.

As an events company providing staff, we understand the importance of having dedicated professionals for event set-up. By choosing our services, you gain access to a skilled team that will meticulously bring your event vision to life. With our staff, you can rest assured that every detail will be taken care of, allowing you to focus on other critical aspects of event planning and execution.

Remember, investing in professional event crew is an investment in the success of your event!

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